WHATEVER YOUR NEEDS

Whatever your meeting or event, we have the perfect room for you. Our spaces are flexible and provide a great environment for you to think, debate, learn and achieve. If you have any queries about which rooms would be best for your event, please get in touch.

We’re committed to making your event a real success and we’re always on hand to make sure you have everything you need, including displaying your company branding.

RECEPTION

WARM WELCOME

Available for registration, catering or exhibition stands.

  • Tea/Coffee Facilities
  • Water Fountain

FOYER HIRE PRICES

Upstairs

 
Full Day £120
Half Day £60
Downstairs  
Full Day £100
Half Day £50

 

Warm Welcome

Additional Services and Charges


All prices are subject to individual quotation.
Please contact us for full details.

ROOMS

FLEXIBLE SPACES

All the rooms have the following equipment as standard:

  • PC Computer
  • Projector & Screen
  • Flip Charts
  • Air Conditioning

The Refectory

  • Size: 715ft²
  • Function: Presentations
  • Capacity: 25 people

U-shaped or Cabaret style

Features
Projector and Screen
PC Laptop
 
Prices  

Full Day

£200
Half Day (8am – 1pm / 1pm – 5pm)

£100

Additional Services and Charges


All prices are subject to individual quotation.
Please contact us for full details.

GO4

  • Size: 344ft²
  • Function: Meetings
  • Capacity: 25 people

GO5

  • Size: 792ft²
  • Function: Presentations
  • Capacity: 75 people

F01

  • Size: 365ft²
  • Function: Meetings
  • Capacity: 15 people

F02

  • Size: 365ft²
  • Function: Presentations
  • Capacity: 25 people

F03

  • Size: 365ft²
  • Function: Presentations
  • Capacity: 25 people

F04

  • Size: 365ft²
  • Function: Meetings
  • Capacity: 15 people

F13

  • Size: 1080ft²
  • Function: Presentations
  • Capacity: 100 people

MULTI-MEDIA

HI-TECH SPACE

Technical expertise

Our expert audio-visual technician offers a whole range of services to help you engage your audience. We can develop PowerPoint presentations, film your event and publish professional DVDs. We’re also able to arrange video conferencing. Daily rate is £235 + VAT.  Please contact the Conference & Operations Manager for further details.

 

For more information and a quote contact:

Sarah Hutton
Conference & Operations Manager

Email: sarah.hutton@nuh.nhs.uk
Ext: 54905
 

 

ADDITIONAL

SERVICES AND CHARGES

Day Delegate Rate (min 15 delegates) @ £25.00 per person to include:-

  • 3 servings of tea/coffee (2 with biscuits)
  • Buffet lunch (hot & cold options available)
  • Paper & pens
  • Jugs of water & glasses

Refreshments

Refreshments can be pre-booked at a cost of £1.50 per cup. Biscuits are also available with tea/coffee at £2.20 per serving. Alternatively coin operated machines are available in both foyer areas.

Filtered water machines are available free of charge.

Evening and weekend meetings

There will be an additional charge of £40 per hour for use of the centre on a weekend, or after 5pm in the evening.

TERMS AND CONDITIONS

Meeting room charges apply to:

  • Meetings which have attendees coming who are external to the Trust (outside NUHT)
  • Meetings for which there is a registration fee
  • Meetings which are sponsored by pharmaceutical reps in any way
  • Meetings which have external funding

Self-help groups, support groups and charities may be offered a reduction at the discretion of the Centre Council.

VAT will be charged at the standard rate on the total bill where appropriate.

All prices are inclusive of use of audio-visual aids. (Room charges are used to refurbish and improve the Centre, update AV aids and enhance the delivery of postgraduate medical education throughout the Trust.)

Loss or damage

We don’t accept any responsibility or liability for damage or loss of goods, articles or property brought into or left at the Centre. 

Other electrical equipment

Please don’t use any electrical equipment in the rooms unless it’s been approved by our team and/or PAT tested.

Logistics

When your event is over, please leave your room as you found it, with the furniture in its original arrangement, otherwise we may have to make a charge for our logistics team to rearrange it.

Centre opening hours

The Education & Conference Centre is open Monday to Friday 8am to 5pm.  However, although we can make special arrangements for evening meetings.

Cancellation charges

If you cancel your booking more than four weeks in advance there is no charge. If you cancel less than 4 weeks in advance or do not arrive on the day, a cancellation charge will be applicable:

Cancellation point Cancellation charge
Within 4 weeks 25% of room hire
Within 2 weeks 50% of room hire
Within 48 hours 100% of room hire and catering

If for any reason the room you’ve booked can’t be used, we reserve the right to provide an alternative.

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